Interior/FF&E Design Manager (Education City project, Doha, Qatar) ECI/RW/HQ00000086

Job description

Reporting to Programme Manager

Responsibilities

Overall responsibility for coordinating and managing Interior and FF&E design across all Bid Packs on Education City at all stages of design prior to construction stage. This includes interaction with KEO Preconstruction Project Managers (Design Managers) for Bid Packs, the Client (QF), the Client's Representative (QP), the Consultant Design Teams and the End User representatives in respect of all design and technical issues, all in accordance with the PM-CM Scope of Services.

Duties

• Ensure that a consistent, homogenous, high quality service is delivered throughout, one that ensures not only minimum standards are maintained, but also that incremental increase in quality is achieved, within the framework of the PM Core Team, as Team players, not individuals.
• Meet on regular basis with Core PM Team, to ensure everyone is kept up to date with current and immediate future, Interior/FF&E design status.
• Where necessary, draft Appendices A to H inclusive of Tender Documents for the procurement of Interior/FF&E design consultants for Bid Packs.
• Evaluate and Report on Technical Tender Submittals.
• Advise the Preconstruction Project Managers and the Programme Manager on all matters pertaining to Programming, Concept Design, Schematic Design, Design Development, Working Drawings, Tender Documents, Tender Submittals and Evaluation, and Issue For Construction Documents, including, but not limited to, technical considerations.
• The term 'Design' shall include all stages from Programming, Concept Design to Contract Award.
• Monitor the executions, administrations and performance of the Design. Chair and minute all Contract Kick Off Meetings for Interior/FF&E consultants, Workshops, Progress Meetings and Design.
• Management meetings and establish the methodology for ensuring the production of complete and approved design, tender and contract documentation in compliance with the approved Master Schedule prepared by the Programme Management Team.
• All minutes of meetings shall be issued expeditiously, preferably within 48 hours of each meeting.
• Undertake with the Preconstruction Project Manager and Cost Manager a thorough review of Cost Estimates, Cost Plans and Cost Reconciliation Reports, for Interiors and FF&E at each and every Design Stage
• Undertake with the Preconstruction Project Manager and Schedule Manager a thorough review of Master Schedule, Bid Pack Schedule and reconcile into an integrated schedule.
• 
  Ensure that the Design Architect and Executive Architect discharge their respective Scope of Services, and provide all Interior and FF&E Project Deliverables, in accordance with respective Contracts
  Oversee and guide the activities of the Consultant in-house monitoring of the development of Interior and FF&E design.
• 
  Carry out design reviews at each stage of design for Bid Packs and advise the KEO Preconstruction Project Managers as early as possible of any issues which arise from the Interior/FF&E design that impact on other elements of the Bid Pack design, or vice versa, and that may need adjustment/revision of the relevant design. At all times the emphasis is on producing a coherent and effective design that meets the Client's requirements whilst avoiding abortive work and lost time.
• Ensure that the Interior/FF&E Design Reviews comply with KEO's "QUALITY CONTROL AND COORDINATION MANUAL FOR DESIGN REVIEWS".
• Provide all comments into the Design Review Report utilizing the stipulated format, to ensure an integrated KEO PM-CM Report, with no distinction of source of input.
• Coordinate with QF and QP, and incorporate their comments on Interior and FF&E Design Submittals, into the Design Review Report.
• Ensure that Design Architect and Executive Architect, or other consultants as appropriate, incorporate / respond to all Interior and FF&E observations contained within the Design Review Reports.
• Ensure, with the Programme Manager that all Client consultation is undertaken, and that Client directives, or the like, are formally approved, prior to implementation.
• Ensure, with the Programme Manager that all End User consultation is undertaken, and that End User directives, or the like, are formally approved by the Client, prior to implementation.
• Ensure that no Design Changes occur unless instructed by Client and advised to the Preconstruction Project Manager beforehand.
• Implement the Change Control process to manage change from whichever source, and advise the Preconstruction Project Manager and Cost Manager accordingly.
• Ensure that the Design Team submittals comply with statutory requirements on Interiors and FF&E and, in conjunction with the Preconstruction Project Manager, ensure that all formal permits and licenses are procured as legally required.
• Assist the Preconstruction Project Manager in the liaison with Statutory Authorities with regard to technical matters.
• Participate in Value Engineering studies and exercises as relevant.
• Assist the Programme Manager and Preconstruction Project Manager in the establishment of the definitive implementation strategy.
• Review the work of the Design Team at all stages of development and advise on technical progress.
• Reviews shall be ongoing, utilizing ""in progress information"" posted to Buzzsaw, as part of the Design Architect and Executive Architect obligations for weekly progress reports .
• Review staged submission for conformity to accepted design standards, compliance with statutory requirements, completeness, accuracy and inter-disciplinary co-ordination.
• Prepare documents necessary for the pre qualification of Interior and FF&E consultants and contractors, and subsequently complete a technical evaluation and Report.
• Undertake with the Programme Manager, Preconstruction Project Manager, Schedule Manager and Cost Manager a thorough review of the Bid Pack Tender Documents, prior to issue.
• Contribute to the Risk Management process facilitated by the Cost Manager.

Key skills

• Strong character and personality - a leader.
• Professionally qualified Interior Designer.
• Thorough knowledge of design and construction process.
• First hand experience of the project types, or very similar projects, for Education City.
• Ability to work effectively under pressure to meet deadlines.
• Ability to chair and effectively steer large meetings.
• Ability to manage staff and to work within a team framework.
• Good communication skills.
• Ability to think laterally.

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